COMMISSION REGULAR MEETING
Thursday, January 28, 2016 – 9:00 a.m.
Administrative Complex – Board Meeting Room
9:00 a.m.Call to Order – Chairman Lane Lynchard
Prayer – Pastor Brian Nall, Ferris Hill Baptist Church
Pledge of Allegiance
Approval of the Minutes of the January 14, 2016 Regular Meeting
Approval of the Agenda
Presentation
Public Services Employee of the Year 2015
Economic Development Committee – J. Williamson & Lynchard
1. Recommend request for staff to advertise for bid for 20 acres in the Santa Rosa Industrial Park East (Jeff Ates Road) for the expansion of an existing Santa Rosa County manufacturing company.
2. Recommend staff advertise for bid for 2 acres in the Santa Rosa Industrial Park (Opportunity Drive) for the expansion of an existing Santa Rosa County manufacturing company.
3. Recommend Local Event Marketing Application request in the amount of $3,000 from the Santa Rosa Arts & Culture Foundation, Inc. to support the Annual Riverwalk Arts Festival on March 5-6, 2016.
Administrative Committee – Lynchard & J. Williamson
1. Recommend sending a letter to the Army Corp of Engineers addressing the ongoing closure of a segment of Leisure Street (Hemlock Drive to Citrus Drive).
Administrative Committee – continued
2. Recommend renewal of agreement with Stone Ridge Counseling Center, Inc. for Employee Assistance Program (EAP) at current rates.
3. Recommend agreement with Warner Law Firm, P.A. for legal services, as needed, for claims not covered by the Florida Association of Counties Trust.
4. Recommend approval to enter into contract with Volkert, Inc. for consultant services for update of the 2003 Land Acquisition Study related to buffering efforts.
5. Recommend approval of transmittal of the Multiyear Implementation Plan to the Treasury for review and acceptance and authorize staff to make minor edits if requested by the Treasury during the review phase.
6. Recommend appointment of Sheila Fitzgerald to Tri-County Community Council, Inc. Board of Directors.
7. Recommend Mad Dash for Missions 5K Run on Woodbine Road Saturday, April 30, 2016 in neighborhoods adjacent to Woodbine United Methodist Church.
8. Discussion of Department of Juvenile Justice funding litigation and proposed SB 1322/HB 1271.
9. Meetings (unless otherwise noted the meetings below will be held in the Board room of the Santa Rosa County Administrative Center):
Local Mitigation Strategy Task Force January 28Cancelled
Tourist Development North End CommitteeFebruary 1 8:30 a.m.
Economic Development Office, 6491 Caroline St., Suite 4, Milton
Commission Planning WorkshopFebruary 1 1:00 p.m.
Tourist Development South End CommitteeFebruary 28:30 a.m.
Navarre Visitors’ Center, 8543 Navarre Parkway, Navarre
Marine AdvisoryFebruary 25:00 p.m.Tourist Development Council Board MeetingFebruary 4 8:30 a.m.
Library Advisory CommitteeFebruary 4 4:00 p.m.
Library Administration, 6275 Dogwood Drive, Milton
Commission Committee February 8 9:00 a.m.
RESTORE CouncilFebruary 8Cancelled
Fire Department Executive GroupFebruary 86:30 p.m.
Emergency Operations Center, 4499 Pine Forest Rd, Milton
CDBG Citizen’s Advisory Task Force February 10 9:30 a.m.
Human Resources Conference Room, 6495 Caroline St., Milton
Commission Regular February 11 9:00 a.m.
Tiger Point Community Center, 1370 Tiger Park Lane, Gulf Breeze
Zoning Board MeetingFebruary 116:00 p.m.
Tiger Point Community Center, 1370 Tiger Park Lane, Gulf Breeze
Engineer’s Report
1. Recommend approval of Paved Road and Drainage Maintenance for Ashley Plantation Phase Five, an 18 lot subdivision located in District 3.
Callaway Trail510 LF±
Mossy Creek Lane1861 LF±
2.Recommend approval of Paved Road and Drainage Maintenance for Heritage Estates, a 53 lot subdivision located in District 1.
Oak Orchard Circle 2365 LF ±
Rineoak Court 300 LF ±
Scarlet Oak Court 400 LF ±
Public Services Committee – Cole & R. Williamson
1. Recommend approval to purchase Motorola Consolette from Motorola Solutions, Inc. in the amount of $12,835.83 based on HGCA Contract pricing.
2. Recommend request to advertise for a Public Hearing to adopt an ordinance setting forth local technical amendments to the 5th Edition (2014) Florida Building Code.
3. Recommend approval to adopt a resolution updating the Title VI Plan as required for the receipt of federal funds.
Public Works Committee – Salter & Cole
1. Recommend resurfacing the following roads in District 3 at an estimated cost of $ 338,066.00.
Stepp Lane
Jack Holland Road
Sollie Bradley Lane
A.D. McCall Road
Greenfield Street
Tidwell Road
Curt Lane
Westwind Lane
Simmons Smith Road
Hooterville Lane
Dixonville Road (from Alabama Line to Gainey Ford Road)
Daniel Griffis Road
Rainbow Lane
Foxpond Trail
Public Works Committee – continued
2. Recommend paving the following dirt roads in District 3 at an estimated cost of $ 127,330.00.
Cedarview Road
Odom Young Lane
Carpenter Road
Ten Mile Road from Dewey Jernigan (north) to Dewey Jernigan (south)
3. Recommend request from residents on Roundtree Drive for the posting of an advisory “Not A Turn Around” sign.
4. Recommend a one year extension to the corrugated metal (aluminum) pipe contract with Gulf Atlantic Culvert Company, Inc., at current pricing. This is the first of two possible annual renewals.
5. Recommend rejection of the sole bid received for graded aggregate base, because the product location is beyond the mileage specified in the bid proposal.
6. Recommend award of proposal in the amount of $7,750.00 from Florida Concrete Concepts for sidewalk repair and ADA upgrades on Forsyth Street in Bagdad as a part of the necessary upgrades for the Bagdad Mill Site Park, with funding from TDC funds.
7. Recommend award of one (1) ¾ ton pickup truck for the Parks Department, in the amount of $23,399, to Hub City Ford as the low bidder meeting specification, with funding from the Machinery and Equipment Account.
8. Discussion of Change Order to contract with Chaver’s Construction in the amount of $13,500 to de-water/well-pointing the site for the sanitary sewer installation at Bagdad Mill Site Park.
Budget & Financial Management Committee – R. Williamson & Salter
1. Recommend bid in the amount of $13,850 from Bill Walther Construction for State Housing Initiatives Partnership (SHIP) Substantial Rehabilitation Project located at 5315 Edeker Circle in Jay as the sole bidder meeting specifications.
2. Recommend budget amendment
2016 – 087 in the amount of $800 to transfer funds from District IV Recreation Funds to the General Fund to repair fence enclosures at the Navarre Soccer Complex.
3. Recommend budget amendment
2016 – 088 in the amount of $1,500 to recognize the Curtis Finlay Foundation donation to the Jay Public Library and allocate for expenditure.
Budget & Financial Management Committee – continued
4. Recommend budget amendment
2016 – 089 in the amount of $25,820 to carry forward funds in the Tourist Development Fund for one (1) Sports Utility Vehicle as approved at the December meeting.
5. Recommend budget amendment
2016 – 090 in the amount of $22,620 to carry forward funds in the Navarre Beach Utility Fund for one (1) Four Wheel Drive Pickup Truck as approved at the December meeting.
6. Recommend budget amendment
2016 – 091 in the amount of $438 to carry forward funds in the Santa Rosa Shores MSBU Fund to publish required FDEP legal “notice of intent to issue permit”.
7. Recommend budget amendment
2016 – 092 in the amount of $15,000 to allocate District 1 Recreation Funds for Outdoor Movie Night each
Saturday in April as approved at the January 14, 2016 meeting.
8. Recommend budget amendment
2016 – 093 in the amount of $18,805 to carry forward funds in the TDC Fund for Country on the Sound concert invoices for advertising ($9,085) and for Navarre Beach Seashore Life invoice for brochures ($9,720) paid in FY2016 that were FY2015 expenses.
9. Recommend budget amendment
2016 – 094 in the amount of $1,500,000 to transfer funds from the General Fund to the Capital Fund for the communications system for the EOC ($1,000,000) and for Board approved equipment and capital projects ($395,773) in the FY2015/2016 budget and $104,227 to be allocated in reserves.
10. Recommend budget amendment
2016 – 095 in the amount of $10,000 to fund a contribution to the Pace Athletic & Recreation Association (PARA) from District 1 Recreation Funds to support the programming of baseball ($2,500), softball (2,500), football ($2,500) and cheerleading ($2,500).
11. Recommend adoption of Government Services Administration (GSA) rate schedule as the reimbursement rate effective February 1, 2016 and adjusted as new rates are published.
12. Recommend county check register.
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