Home Government COMMISSIONERS MEETING 4/25

COMMISSIONERS MEETING 4/25

meeting
COMMISSIONERS MEETING 4/25
9:00 AM Call to Order – Chairman: Lane Lynchard 
Proclamation

Law Day

Presentations
Fish and Wildlife Commission – Presentation on Bears

Presentation and discussion of Florida Fish and Wildlife Conservation Commission’s current efforts to mitigate human bear conflicts.

Economic Development Committee   –  J. Williamson & Lynchard 
1) Navarre Beach Independence Day Fireworks funding 2016

Discussion of funding of the 2016 Navarre Beach Independence Day Fireworks Display in the amount of $13,800.


2) Special Event Application – Pink Pirate’s Annual PinktoberFest

Discussion of the special event permit application from the Pink Pirate’s of Navarre to host the annual PinktoberFest on October 8, 2016.


3) Special Event Application for Pink Pirate’s 2nd Annual 5K Run

Discussion of the special event application from the Pink Pirates of Navarre to host the 2nd Annual Pink Pirates 5K Run, October 14, 2016.


Administrative Committee   –  Lynchard & J. Williamson 
1) Emerald Coast Utilities Authority

Discussion of agreement with the Emerald Coast Utilities Authority for the acceptance and processing of source separated recyclables. 


2) Civil Service Board Vacancy

Discussion of the Board of County Commissioner’s appointment to the Civil Service Board.


3) Camden Drive MSBU

Discussion of request for a public hearing to be held for a paving MSBU for that section of Camden Drive from Hartland Street to Castlewood Street.  


4) Magistrate Selection

Discussion of ranking and selection of two magistrate candidates to hear code violation cases.


5) Guidelines for Public Presentations to the Board

Discussion of current guidelines for public presentation to the Board and addition of minor amendments.


6) Information Item: Bagdad Mill Site Park

Announcement of the grand opening of the Bagdad Mill Site park on Monday, May 16, 2016 at 10:00 a.m.


Engineer’s Report
1) Maranatha HMGP Project

Discussion of license agreement with Robert McClure for the Maranatha HMGP project.


2) Central Landfill Phase IV-Cell C

Discussion of approval of Deductive Change Order #1, which reduces the original construction contract by $77,902.99 to the new sum of $2,279,134.87.


3) Hamilton Bridge Road Sidewalks LAP Project

Discussion of right-of-way needs assessment and acquisition for the Hamilton Bridge Road Sidewalks LAP Project.


4) Plantation Woods Subdivision Phase IV Final Plat

Discussion of Final Plat for Plantation Woods Subdivision Phase IV, a 26 lot subdivision, a portion of Section 33, Township 2 North, Range 27 West, Santa Rosa County, Florida.  (District 2)  Location:  1-1/4 miles, more or less, East on U.S. 90 from the intersection of Highway 87 South, South on Paddle Wheel Drive, property on the West side.  


5) Plantation Woods Subdivision Phase IV Paved Road and Drainage Maintenance

Discussion of Paved Road and Drainage Maintenance for Plantation Woods Subdivision Phase IV, a 26 lot subdivision, a portion of Section 33, Township 2 North, Range 27 West, Santa Rosa County, Florida.  (District 2)Location:  1-1/4 miles, more or less, East on U.S. 90 from Highway 87 South, South on Paddle Wheel Drive, property on the West side.  Bellview Court 571 LF; Longmont Way 989 LF


Public Service’s Committee   –  Cole & R. Williamson 
1) 9-1-1 Connectivity

Discussion of the purchase of equipment and license to complete the 9-1-1 Computer Aided Dispatch (CAD) connectivity project at a cost of $16,308.00 based on sole source and standardization of computers.


2) 9-1-1 Recorders

Discussion of the purchase of VPI 9-1-1 recorders for the Emergency Communications Center (ECC), Sheriff’s Office and Milton Police Department dispatch centers at a cost of $73,731.00 from Replay Systems.


Public Works Committee   –  Salter & Cole 
1) Spencer Field Drainage

Discussion of installation of storm drain pipe across East Spencer Field Road to eliminate the ponding of water on the sidewalk at an approximate cost of $5,000, with funding from the Road and Bridge budget.


2) Contract Extension to the Navarre Median Landscape Project

Discussion of a request from Piney Grove Nursery for an eight week time extension on the Navarre Highway 98 Median Beautification contract.  The request would extend the current contract until June 30, 2016.


3) HDPE Pipe Contract Extension

Discussion of first allowable annual extension of the contract with Arcadia Culverts for HDPE pipe at current pricing.


4) Aluminized Pipe Contract Extension

Discussion of first allowable annual extension of the contract with Gulf Atlantic Culvert Culverts for aluminized pipe at current pricing.


5) Bituminous Coated Pipe Contract Extension

Discussion of first allowable annual extension of the contract with Gulf Atlantic Culverts for bituminous coated pipe at current pricing.


Budget & Financial Management Committee   –  R. Williamson & Salter 
1) Budget Amendment 2016-127

Discussion of budget amendment 2016-127 in the amount of $73,708 recognizing receipt of the first half of the BP Supplemental Promotional Fund Grant in the amount of $36,800, approved February 1, 2016, and to carry forward funds of $36,908 in anticipation of disbursement of the second half upon submission of all deliverables and allocate for expenditure. This is to pay invoices received from Davis South Barnette & Patrick for media services provided in fulfillment of grant requirements.


2) Budget Amendment 2016-128

Discussion of budget amendment 2016-128 in the amount of $155,625 to recognize FEMA HMGP Grant revenue and required match for Phase I design of storm-water and drainage improvements for the recently approved Venetian Way / Coronado Drive HMGP project. Grant funds 75% of anticipated engineering, permitting, survey fees, and Phase I grant administration ($207,500) with local match coming from Electric Franchise Fee Drainage Reserves.


3) Budget Amendment 2016-129

Discussion of budget amendment 2016-129  in the amount of $20,000 to supplement the Bagdad Mill Site landscaping budget as well as provide additional funds for miscellaneous park needs that may be identified prior to the park opening as approved at the March 10, 2016 meeting.


4) Budget Amendment 2016-130

Discussion of budget amendment 2016-130 in the amount of $16,308 to carry forward and allocate for expenditure funds to purchase licenses and computers to complete the 911 computer aided dispatch (CAD) connectivity project.


5) Budget Amendment 2016-131

Discussion of budget amendment 2016-131 in the amount of $73,731 to carry forward and allocate for expenditure funds to purchase VPI 911 recorders for the SRC Emergency Communications Center, Sheriff’s office, and Milton Police department to include support for years 2 & 3.


6) Budget Amendment 2016-132

Discussion of budget amendment 2016-132 in the amount of $310,016 recognizing FY 2014 Homeland Security funds awarded and allocate for expenditure.


7) Check Register

Discussion of the County Check Register.


Public Forum