COMMISSION REGULAR MEETING
Thursday, February 25, 2016 – 9:00 a.m.
Administrative Complex – Board Meeting Room
9:00 a.m. Call to Order – Chairman Lane Lynchard
Prayer – Pastor Kevin Nelson, Stump Springs Baptist Church
Pledge of Allegiance
Approval of the Minutes of the February 1, 2016 Board Workshop and
February 11, 2016 Regular Meeting.
Approval of the Agenda
9:30 a.m. Public Hearings
Amendment to Ordinance 2006-37 and Chapter 5 Buildings and Building
Regulations.
Economic Development Committee – J. Williamson & Lynchard
1. Recommend approval of Tough Mudder Special Events Permit for April 9 and
10, 2016 at Ates Ranch in Milton. In addition, recommend funding agreement
in the amount of $80,000 with Tough Mudder, Inc. for marketing efforts.
2. Recommend hiring RUF Strategic Solutions to conduct a Connex Consumer
Profile of Santa Rosa County Visitors in the amount of $10,000 as
recommended by the Santa Rosa County Tourist Development Council Board
of Directors.
Administrative Committee – Lynchard & J. Williamson
1. Discussion of approval of downtown location for the courthouse site
development, based on additional information provided by HOK and City of
Milton.
2. Recommend approval of the final task order to HOK for current workshop task
and to provide final report documents in the amount of $15,000.00. This is
provided for in the current services agreement dated February 25, 2015.
3. Recommend scheduling workshop on April 11, 2016 at 6:00 p.m. to discuss
Local Options Sales Tax (LOST) initiative for capital projects.
4. Recommend approval of 2016 work plan for road paving and resurfacing.
5. Recommend agreement with the District Medical Examiner consistent with
established budget for FY 2016 in the amount of $260,000.00.
6. Recommend the utilization of Area 3 Road Impact Fees for the following
projects at an estimated cost:
Soundside/Godwin Connection – $145,856.20
Godwin Connection to Tiger Point Park – $86,000
Ortega Street Sidewalk – $62,758
7. Recommend scheduling public hearing on March 10, 2016 for ordinance
amending the Land Development Code related to Flood Hazard Zones.
8. Recommend scheduling public hearing on March 10, 2016 regarding
ordinance and resolution establishing the Navarre Beach Renourishment
MSBU.
9. Recommend appointment of Katrina Simpkins of Global Connections to
Employment/Lakeview Center, Inc. to the CareerSource Escarosa, Inc. Board
of Directors, representing individuals with disabilities.
10. Recommend appointment of Mark V. Lewellyn as the organized labor
representative on the CareerSource Escarosa, Inc. Board of Directors.
11. Recommend request from the Clerk of Court to add an assistant deputy clerk to
BOCC position to the Board Support Department. This maximum initial
additional annual cost with benefits would be approximately $43,000.00.
12. Recommend approval of updated Variable Annuity Life Insurance Company
Plan documents and approval to terminate the plan effective March 1, 2016.
13. Recommend renewal of the lease agreement with Santa Rosa Kid’s House and
a companion agreement with Guardian Ad Litem.
14. Recommend approval for Crossfit Navarre to change the date of the previously
approved event from May 7-8 to May 14-15, 2016.
15. Meetings (unless otherwise noted the meetings below will be held in the Board
room of the Santa Rosa County Administrative Center):
Local Mitigation Strategy Task Force February 25 Cancelled
Tourist Development South End Committee March 1 8:30 a.m.
Navarre Visitors’ Center, 8543 Navarre Parkway, Navarre
Marine Advisory March 1 5:00 p.m.
CDBG Citizen’s Advisory Task Force March 2 9:30 a.m.
Human Resources Conference Room, 6495 Caroline St., Milton
Tourist Development Council Board Meeting March 3 8:30 a.m.
Commission Committee March 7 9:00 a.m.
Building Code Board of Adjustments March 9 2:30 p.m.
Public Services Conference Room, 6051 Old Bagdad Hwy., Milton
Commission Regular March 10 9:00 a.m.
Zoning Board Meeting March 10 6:00 p.m.
Engineer’s Report
1. Recommend Contract Amendment No. 1 to extend the contract with AECOM
to April 1, 2016 for the Berryhill Road Mill and Resurface LAP project.
2. Recommend approval to increase Task Order GEO 15-04 in the amount of
$56,426.00 with Geosyntec Consultants to provide CQA Services for Central
Landfill Cell C Construction and Certification.
Public Services Committee – Cole & R. Williamson
1. Recommend approval for an inter-local memorandum of understanding (MOU)
by and between Escambia County, FL, the Pensacola Police Department, the
Gulf Breeze Police Department and Santa Rosa County through our
Emergency Management Department.
2. Recommend approval of emergency housing repair project located at 6443
Baxley Road, Milton. The total project cost with fees is $12,132.20, which
exceeds the policy limit.
3. Recommend approval of emergency housing repair project located at 7868
Highway 4, Jay. The total project cost with fees is $12,160.20, which exceeds
the policy limit.
4. Recommend approval of the SHIP mortgage subordination agreement for
property located at4292 Avenida San Marcus, Pace. Agreement is consistent
with Board policy.
Public Works Committee – Salter & Cole
1. Recommend resurfacing the following roads in District 2 at an estimated cost
of $289,106.00:
Old Hickory Hammock (from Skylark Road to Black Oak Road)
SA Jones Road (from I-10 to south of Bodega Drive)
Bodega Drive
Oak Street (from 7070 Oak Street to Dorrs Fence Street)
Cross Street (Eastern 440 feet)
Traci Drive
Kim Drive (from Traci Drive north 400 feet)
Bellbrook Road (from Douglas Drive east 685 feet)
Douglas Drive
Dorrs Fence Street
Webb Circle
2. Recommend paving Pine Top Road in District 2 at an estimated cost of
$30,330.00.
3. Recommend request from the Sheriff’s Department for Public Works to provide
labor and equipment for the clearing and grubbing of approximately one-half
acre of land west of the jail for a storage building.
4. Recommend renewal of the ABM Southern Management contract for custodial
services for county buildings for one year at current pricing, as allowed by the
contract.
5. Recommend a request from the Spanish Trace Homeowners Association for
the installation of a crosswalk and associated drainage work on East Bay Blvd.
to provide safe access to the multi-use path at a cost of approximately $2,500;
with funding from the Area 3 impact fees.
6. Recommend awarding contract for a “pour-in-place” playground surface at the
Benny Russell Park to J.A. Dawson & Company in the amount of $47,517.00
as the low bidder meeting specifications. The funding was previously
approved by the Board at the November 9, 2015 meeting.
Budget & Financial Management Committee – R. Williamson & Salter
1. Recommend bid in the amount of $31,230 from Mike Motes Builders, LLC for
Housing Rehabilitation Project located at 6445 Julia Drive in Milton.
2. Recommend rejection of bids for Housing Rehabilitation Project located at
6642 Grace Street in Milton and rebidding the project with modified scope
3. Recommend Budget Amendment 2016 – 104 in the amount of $30,400 to
recognize grant modification #1 to increase the budget for Settler’s Colony
construction to include an increase for archaeological monitoring as required
by FEMA and an increase in project/grant management services as approved
at the February 11, 2016 meeting.
4. Recommend Budget Amendment 2016 – 105 in the amount of $36,988 to
carry forward funds for the contract with the Florida Department of Agriculture
and Consumer Services for an agricultural Best Management Practices
Technician as approved at the February 11, 2016 meeting.
5. Recommend Budget Amendment 2016 – 106 in the amount of $58,000 to
transfer funds from the Salary account to the Other Contract Services account
in the Navarre Beach Utility Fund to cover Landrum staffing costs.
6. Recommend Budget Amendment 2016 – 107 in the amount of $50,400 to
carry forward funds for payment of labor costs associated with Navarre Beach
pier gate collections by Coastal Concessions as approved at the January 14,
2016 meeting.
7. Recommend Budget Amendment 2016 – 108 in the amount of $3,826 to fund
the purchase of a new fence ($2,530) along the eastern border of the
playground area at Pace Community Center and the sod ($1,296) surrounding
the new playground area from District I and III Recreation Funds.
8. Recommend county check register.
County Administrator
County Attorney
Public Forum
