COMMISSION COMMITTEE MEETING
Monday, March 7, 2016 – 9:00 a.m.
Administrative Complex – Board Meeting Room
Economic Development Committee – J. Williamson & Lynchard
1. Discussion of Navarre Beach Sea Turtle Conservation Center reallocation of funds for interactive displays in the amount of $4,800.
2. Discussion of acceptance of the Florida Sports Foundation marketing/funds matching grant awarded in the amount of $12,000 to advertise Tough Mudder Gulf Coast 2016.
Administrative Committee – Lynchard & J. Williamson
1. Recognition of NAS Whiting Field Award – Capt. Todd Bahlau
2. Discussion of the ongoing beach beautification efforts on Navarre Beach.
3. Discussion and update of the Coastal Concessions management agreement for the operation of the Navarre Beach Pier.
4. Discussion of the interlocal agreement with City of Gulf Breeze for the sharing of Tourist Development Tax revenue generated in the City of Gulf Breeze.
5. Discussion of the inclusion of the Ponderosa Drive MSBU project in the 2016 annual process.
6. Discussion of modification of the scope of services and revised fee schedule with Atkins not to exceed $3,000 per month for ongoing consulting services related to the RESTORE Act effective April 1, 2016 through March 31, 2017.
7. Discussion of approval to purchase park equipment for the Bagdad Mill Site Park from PLAYMORE in the amount of $29,924.50.
8. Landscape Bids for Bagdad Mill Site Park to be received on Tuesday, March 8, 2016 – Action for Thursday to discuss/recommend bid for this project provided the bids are within budget.
9. Discussion of submittal of Settlers Colony Project Expansion revised grant application in the total amount of $5,428,286 to the Florida Division of Emergency Management (DEM) and FEMA for consideration of additional Hazard Mitigation Grant Program (HMGP) funding in the amount of $4,071,214 under disaster declaration DR 4068 (TS Debby).
10. Discussion of request for replacement bonds for Industrial Development Revenue Bonds which were issued in 2011 on behalf of WTEC.
11. Discussion of amending the Landfill rate resolution to include a tipping fee for recycling.
12. Discussion of cross connection between Jeff Ates Road and N. Airport Road – Comm. Cole
13. Discussion of state actions related to Triumph Gulf Coast funding.
14. Discussion of advertising for an RFQ for design services for the Navarre Park improvements.
15. Discussion of the BOCC Employee of the Quarter/Year program.
16. Discussion of revised MSBU formula which includes new permitted construction.
17. Discussion of agreement between Santa Rosa County and Stonebrook Village Homeowners Association for traffic law enforcement on private roads.
18. INFO ONLY: Public Hearing items scheduled for 9:30 a.m. Thursday, March 10, 2016:
Ordinance establishing the Navarre Beach Renourishment MSBU.
Approval of tentative assessment rate resolution for Navarre Beach Renourishment.
Amendment to the Land Development Code related to Flood Hazard Zones
Engineer’s Report
1. Discussion of approval of Construction Plans for Pebble Brook, an 8 lot subdivision, a portion of Sections 9 & 10, Township 2 South, Range 26 West, Santa Rosa County, Florida. (District 4)
Public ServicesCommittee – Cole & R. Williamson
1. Discussion of approval to apply for Transportation Alternative Program Grant Applications for projects within Santa Rosa County.
2. Discussion of approval to allow staff to proceed with the Abatement/Bid Process for the following abandoned/derelict properties:
2001 Alhambra St – Navarre
4863 Attaway Dr – Pace
9975 Bandera Dr – Navarre 2262
Chapparel St – Navarre
5424 Maverick Ln – Gulf Breeze
4341 Ponderosa Rd – Milton
6540 Renee Cir – Milton
3. Discussion of floodplain variance to allow the use of a slab foundation in lieu of a piling foundation as required by Article 10.03.02(A). The proposed project is the construction of a single family home to be located at 1142 Oyster Bay Drive, Milton, Florida, identified by parcel number 25-1S-28-4914-00E00-0020.
4. Discussion of approval by resolution of 2016-2018 three-year Local Housing Assistance Plan (LHAP) and authorization for the Chairman to sign all related documentation.
5. Discussion of county-owned properties on Navarre Beach that are currently zoned Conservation/Recreation as requested by Commissioner Rob Williamson.
Public Works Committee – Salter & Cole
1. Discussion of renewal, with associated revisions, to the Maintenance Agreements with the Northwest Florida Water Management District (NWFWMD) for the following facilities: Quintette Landing, Webb Landing, Keyser Landing, William’s Lake, & Simpson River. This agreement is for a period of 20 years, and combines two separate 20 year agreements that are expiring, into one comprehensive agreement.
2. Discussion of resurfacing the following roads in District 1 at an estimated cost of $ 259,350.80:
Old Guernsey Road
Carlyn Drive (from 4845 Carlyn Dr north to East Spencer Field Rd) Oak Lane (from Ridge Ave north 1300 feet)
Bayshore Parkway
Dana Street
Windsor Lane
Central Drive
Linda Street
San Clemente Drive
Buffler Drive
Jenson Lane
San Antonio Drive
April Lane
Waller Lane
Skipper Lane
La Quinta Court
3. Discussion of purchasing six (6) new four wheel drive tractors from New Holland, Kingline Equipment and trading in six (6) used tractors at a cost of $215,150.00. The purchase agreement includes a buyback provision stipulating that after 24 months, we may elect to trade in the tractors for new ones, with an additional payment of $16,000/tractor. New Holland, Kingline Equipment was the most responsive bidder based on comparison shopping. This arrangement is intended to keep our tractors under factory warranty.
4. Discussion of renewal of contract with Florida Pest Control & Chemical Co. for ant control in County Parks at the current contract rate of $101.00 per acre. This is the fourth and final renewal allowed in the current contract.
Budget & Financial Management Committee – R. Williamson & Salter
1. Discussion of Budget Amendment 2016 – 109 in the amount of $294,615 to fund the construction of the Godwin Connection ($145,857), the Madura Road sidewalk from Tiger Point Blvd. to the Godwin Connection ($86,000) and the Ortega Street Sidewalk ($62,758) from Area 3 Impact Fees as approved at the February 25, 2016 meeting.
2. Discussion of Budget Amendment 2016 – 110 in the amount of $80,000 to carry forward TDC funds for the funding agreement with Tough Mudder, Inc. for marketing efforts as approved at the February 25, 2016 meeting
Budget & Financial Management Committee – continued
3. Discussion of Budget Amendment 2016 – 111 in the amount of $56,426 to carry forward funds for a change order/amendment to Task Order 15-04 with Geosyntec Consultants to provide CQA Services for the Central Landfill Cell C Construction and Certification as approved at the February 25, 2016 meeting.
4. Discussion of Budget Amendment 2016 – 112 in the amount of $2,500 to fund the request from the Spanish Trace Homeowners Association for the installation of a crosswalk and associated drainage work on East Bay Blvd. to provide safe access to the multi-path with funding from Area 3 Impact Fees as approved at the February 25, 2016 meeting.
5. Discussion of Budget Amendment 2016 – 113 in the amount of $78,301 to carry forward funds in the Beach Berm Restoration Fund for invoices submitted by Coastal Tech ($72,301) and for membership dues to Florida Shore & Beach Preservation ($6,000).
6. Discussion of Budget Amendment 2016 – 114 in the amount of $7,767 to carry forward funds in the General Fund for costs associated with state mandated indigent healthcare.
7. Discussion of Budget Amendment 2016 – 115 in the amount of $37,861 to carry forward funds received from the sale of old cell phones and allocate for expenditure in the communications account.
8. Discussion of county check register.
Public Forum
