COMMISSIONER MEETING 5/26

Approval of the minutes of the May 12, 2016 Regular Meeting

• Memorial Day
• Pastor David Spencer
• Florida Rivers Month

Vacation of a portion of Railroad Street lying between Block 51, Floridatown Heights, Section 23, Township 1 North, Range 29 West, as requested by Ronald Hicks and Teresa Hicks.

Recommend approval of request to advertise for the sale of a 0.348 acre utility easement on Opportunity Drive in the Santa Rosa Industrial Park.

Recommend approval to appoint April Sarver of ResortQuest By Wyndham Vacation Rentals to fill the TDC Board of Directors vacancy.

Recommend approval of agreement with DMOproz to provide strategic planning services to the TDC Board and Tourist Development Office.

Recommend approval of the Request for Proposals (RFP) for advertising, marketing and public relations services by an Advertising Agency/Public Relations firm for the Tourist Development Office.

Recommend approval to purchase an underwater camera on behalf of the Northwest Florida Marine Education and Discovery of Gulf Ecosystems, Inc., which includes installation and associated costs in the amount of $55,410.

Recommend approval of the final ballot language for the Local Option Sales Tax referendum and authorize submission to the Supervisor of Elections for inclusion on the August 30, 2016 ballot. In addition, the approved language will be included in the related ordinance scheduled for public hearing on June 9, 2016.

Recommend approval of the utility maintenance easement requested by Gulf Power for the maintenance of power lines on the Santa Rosa Hospital property.

Recommend approval of the resolution formally adopting the 2016-2021 Local Mitigation Strategy Multi-Hazard Plan.

Recommend approval of Modification Number One to the HMGP grant agreement with the State for the Ranchettes Subdivision drainage project, which extends  the performance deadline for Phase I until December 23, 2016.

Recommend approval of Modification Number One to the HMGP grant agreement with the State for the Pace/Paterson Lane drainage project, which extends the performance deadline for Phase I until December 24, 2016.

• Recommend approval of submission of the Defense Infrastructure Grant and the Defense Reinvestment Grant to the Department of Economic Opportunity.
• Recommend approval of extension of the contract with Barron Consulting for a period of 1 year until June 30, 2017 for defense grants administration.

Recommend approval of the amended contract with Atkins North America, Inc.

Recommend approval of request from Sodexo to locate in County Parks while participating in the Summer Food Program sponsored by the Florida Department of Agriculture.

Recommend approval of resolution of support for the 2017 Pensacola Double Bridge Run scheduled for February 4, 2017.

Recommend appointment of Commissioner Bob Cole, Commissioner Rob Williamson, and Stephen Reyes to serve as members of the 2016 Value Adjustment Board.

Recommend approval to schedule a public hearing for consideration of revisions to the Special Events Ordinance.

• Tourist Development North End Committee                       June 1                     8:30 AM
  • Economic Development Office, 6491 Caroline St., Suite 4, Milton
• Tourist Development Council Board Meeting                     June 2                     8:30 AM
• Commission Committee                                                     June 6                     9:00 AM
• Budget Workshop                                                               June 6                    1:30 PM
• Aid to Private Organization/Grants Workshop                    June 7                    9:00 AM
  • Economic Development Office, 6491 Caroline St., Suite 4, Milton
• Marine Advisory                                                                  June 7                    5:00 PM
• Building Code Board of Adjustments                                  June 8                    Cancelled
• Commission Regular                                                          June 9                     9:00 AM
• Zoning Board Meeting                                                        June 9                     6:00 PM

Recommend award of bid to Hub City Ford, Inc. for mechanics service truck in the amount of $83,796.00.

Recommend submittal of corrected arthropod control budget amendments for February and March, 2016.

Recommend approval of the SHIP second mortgage subordination agreement for property located at 6537 Berryhill Road, Milton. Agreement is consistent with Board policy.

Recommend approval to submit the Highway Safety Improvement Program (HSIP) grant application to the Florida Department of Transportation (FDOT) and authorize the Chairman to sign related documents.

Recommend approval to contract with Irby Engineering, LLC as the low bidder for construction project inspections.

Recommend approval to participate in a Homeland Security grant agreement with the Florida DEM in the amount of $310,016 and authorize signature of all related documentation. To accomplish this in the limited time frame of grant, recommend BOCC authorize change order to current Motorola project. There is no match requirement.

Recommend approval to participate in a State Homeland Security Grant Program (SHSGP) Agreement utilizing FY2014 funds and authorize the Chairman to sign all related documents. The award is in the amount of $101,043 and there is no match requirement. Request approval to purchase an upgrade to the WebEOC and fund additional hours to enhance the program with subject funding.

Recommend renewal of the radio maintenance agreement with CES, Inc., dba Team One Communications in the amount of $18,420.00 annually.

Recommend approval to submit a request for proposal (RFP) for a EOC whole building generator.

Recommend approval for funding in the amount of $31,427.00 for the purpose of upgrading the current audio/video matric system located in the Emergency Operations Center (EOC).

Recommend approval of a one year extension to the paving contract with Panhandle Grading and Paving at current pricing.

Recommend approval of request from Pace Water System for permission to attach battery operated repeaters on existing county sign posts.

Recommend bid from Bill Walther Construction, Inc. in the amount of $68,871 for SHIP Demo/Reconstruction Project located at 5651 Sunbeam Street, Milton as the low bidder meeting specifications.

Recommend Budget Amendment 2016 – 140 to recognize Dori Slosberg Driver Education Safety Act revenue from FY15 ($33,647) and FY16 earned to date ($56,440) and distributes to fund the driver’s education programs for the Santa Rosa School District.

Recommend Budget Amendment 2016 – 141 in the amount of $24,750 to recognize receipt of proceeds from the sale of recycled material and allocate for expenditure in the Road & Bridge Fund.

Recommend Budget Amendment 2016 – 142 in the amount of $14,885 to carry forward funds for the modifications to the recycle warehouse as specified and award bid to Farrington, Inc. as approved at the May 9, 2016 meeting.

Recommend Budget Amendment 2016 – 143 in the amount of $4,000 to transfer funds from the Postage account to Salaries to cover the expense of additional student worker hours needed to support the busy tourist season from June to September.

Recommend Budget Amendment 2016 – 144 in the amount of $101,044 to carry forward funds for the purchase of WebEOC Enterprise software upgrade ($95,666) and additional enhancements to the program ($5,378) from ESI Acquisitions upon approval at the May 26, 2016 meeting. State Homeland Security Grant will reimburse 100%.

Recommend Budget Amendment 2016 – 145 in the amount of $21,450 to recognize additional EMPA Grant funds and allocate for expenditure for the EOC audio-visual upgrade.

Recommend Budget Amendment 2016 – 146 in the amount of $2,361,015 to transfer funds from the General Fund to the Beach Berm Restoration Fund for the County’s share of the Navarre Beach Re-nourishment project.

Recommend the County Check Register.